Career Opportunities

Thank you for your interest in employment opportunities at Bigelow Laboratory for Ocean Sciences. The Laboratory is an equal opportunity employer.

Openings for scientific and support staff positions at the Laboratory are posted on this page as they become available.

Current Position Openings


Senior Accountant / Accountant

Overview

Bigelow Laboratory for Ocean Sciences is a non-profit research institute established in 1974 and now housed in a state-of-the-art research campus in East Boothbay, Maine. We seek an experienced senior accountant to join our administrative team. The senior accountant is responsible for supporting the day-to-day accounting and payroll duties of the business office as well as the monthly closing, audit preparation, and project accounting. The incumbent will also assist in maintaining fiscal records and in the preparation and distribution of financial statements and reports.

Duties/Responsibilities

  • Oversee all general ledger accounting, A/R, A/P, cash management, purchase orders, and accounting for fixed assets
  • Oversee accounting and reporting for grants, indirect cost rate calculations, loans, and donor contributions including those related to construction projects
  • Prepare monthly journal entries
  • Assist in preparation of internal and external financial reports
  • Participate in preparing annual budgets and track operating budget throughout the year
  • Assist with annual independent audit and other audits that arise from time to time
  • Research and reconcile all discrepancies
  • Prepare monthly grant invoicing and reconcile A/R accounts
  • Review and reconcile monthly A/P transactions
  • Prepare and distribute various reports to Principle Investigators
  • Review project financials for variances
  • Prepare and submit daily cash deposit

Experience/Qualifications

  • Bachelor’s degree in accounting with a minimum of 5 years’ work experience. Equivalent experience may be substituted in lieu of some educational requirements.
  • Expert knowledge and understanding of General Accepted Accounting Principles (GAAP) especially as it relates to not-for-profit entities; experience with fund and grant accounting preferred.
  • Knowledge and experience understanding, developing, and recommending/implementing internal controls.
  • Excellent organizational, communication (written and verbal), analytical and problem-solving skills along with exceptional attention to detail.
  • Interpersonal skills necessary to deal effectively with colleagues and vendors, work collaboratively in a team, and operate in a confidential environment.
  • Excellent analytical, reasoning, and problem-solving skills. Ability to analyze financial information and summarize financial status of the institution.
  • Significant experience working with external auditors, internal controls, and compliance-related issues.
  • Proficient in Microsoft Excel and Word.
  • Ability to exercise discretion, have independent judgment and initiative, and be able to work in a confidential environment.

About Bigelow Laboratory for Ocean Sciences

Bigelow Laboratory is a small (85 employees) non-profit basic research institution whose mission is to understand the key processes driving ocean ecosystems, their evolution, and their fundamental relationship to life on Earth through interrelated programs in research, education, and technology transfer. Our focus ranges from microbial oceanography to the large-scale dynamics of the global ocean. Senior Research Scientists and Research Scientists drive innovative research programs at the Laboratory, supported by Postdoctoral Research Scientists and Scientific and Administrative Staff.

Bigelow Laboratory has an approximately $12M operating budget with about 80% of budget income through sponsored research activities via state, federal, or foundation grants, with the remaining through philanthropy. The Laboratory currently has 18 Senior Research Scientists and three Research Scientists, each of whom is responsible for raising and managing the funds for their own research programs. The Laboratory also operates a number of centers that contain fee for services and online purchasing.

About Midcoast Maine

Bigelow Laboratory’s state-of-the-art oceanfront campus in East Boothbay is located in scenic Midcoast Maine, perfectly situated to provide access to the very best Maine has to offer. Within a reasonable commuting distance of most major Maine cities, this mid-coast peninsula offers the perfect balance between small town coastal charm and urban accessibility. Our peninsula is home to fishermen and sea captains, marine biologists, nature lovers, botanists and gardeners, artists, merchants, and entrepreneurs. Many non-profit organizations call this region home and work hard to further their missions in support of the arts, seamanship and marine education, conservation, historic preservation, and more.

Apply

To apply, please submit a brief cover letter, your résumé, and contact information for three professional references on our online application portal. The Selection Committee will begin review of applicants on October 28 and will accept applications until the position is filled. This position may be filled at the accountant or senior accountant level depending on qualifications of applicants.